The following updates have been added to RamBase Cloud ERP:
Production
Pick for multiple Product units (LCM) from the Work order operation (WOO) application
Classification: USEFUL
We’ve streamlined the production picking process in RamBase ERP. You can now pick materials for multiple product units (LCM) directly from the Work order operation (WOO) application using the newly released Product Unit Picking popup.
This enhancement allows you to select several product units and pick materials in one operation. The system distributes the picked quantity across all selected units and updates each unit’s trace list with full serial number support and undo functionality.
Highlights:
Pick for multiple product units in one step, with automatic quantity distribution and traceability updates.
Supports serial number handling and batch undo for efficient correction.
Supports picking of non-traceable material with design choices to improve the distinction of traceable, and non-traceable material.
Files and Notes from Sales order (COA) is now automatically copied to Production work order (PWO)
Classification: USEFUL
Production managers and operators can now access all relevant files and notes directly in the Production work order (PWO) when it’s created from the Production planner (PRODPLAN) application.
This ensures that drawings, procedures, and customer-provided documents added to Sales order items (COAITEM) are immediately available.
Details
When creating a Production work order (PWO) from the Pending by Order or Pending by Single Order in the Production planner (PRODPLAN) application:
Files and notes from both Sales order (COA) main and item level are copied to the new Production work order (PWO).
If automatic copying is not possible, the related Sales order items (COAITEM) will still appear in the File Manager (FILEMANAGERAPI) for easy access.
This improvement eliminates the need for manual file transfers and ensures production teams have the information they need without delays.
Why It Matters
Previously, files added to Sales order items (COAITEM) were not automatically available in the Production work order (PWO), making it harder for production teams to access critical documents.
This update streamlines the process and improves collaboration between sales and production.
Finance
Improved automated invoice linking
Classification: USEFUL
We’ve made an important enhancement to the invoice matching process to increase accuracy and reliability.
What’s new? The system now prioritizes the Purchase order (SPO) reference from the PEPPOL file when linking invoice lines. This reference is used before applying price and quantity matching logic, leading to smarter and more accurate linking.
Why it matters: Customers using Received supplier invoices and credit notes (ISI)and PO-linking should notice a significant improvement in linking accuracy. This update is expected to reduce manual effort and improve the efficiency of invoice handling.
As a result of this improvement, you can expect a higher success rate in automatic invoice linking, reduced need for manual corrections, and a generally smoother and more efficient invoice processing workflow.
Introducing Auto-Approval for recurring incoming invoices
Classification: USEFUL
We’re excited to introduce a major enhancement to invoice handling in RamBase: Auto-Approval for contracts. This feature is designed to streamline the approval process for recurring cost invoices—saving time, reducing manual work, and improving month-end efficiency.
What’s New?
Automatic approval of recurring invoices based on predefined rules.
Contract linking to ensure invoices match expected amounts and timeframes.
Document-level approval for faster validation.
This enhancement will save valuable time for both approval personnel and accountants by streamlining the process and reducing the need for manual follow-up. It significantly lowers the risk of errors and minimizes the need for manual validation, which can be time-consuming and inconsistent. By encouraging more accurate and timely contract registration, it also enhances oversight and compliance. Ultimately, these improvements contribute to a better user experience.
New Matching rule for imported invoices (IPR) application
Classification: USEFUL
We’ve introduced a new application called Matching rule for imported invoices (IPR) to streamline the handling of supplier cost invoices received through the electronic reception tool.
What’s New? The new Matching rule for imported invoices (IPR) application allows users to define matching rules that link a supplier and product to a specific RamBase product. These rules are used to automatically match items between imported invoice lines from Received supplier invoice/credit note (ISI) and existing products in RamBase.
Why this is beneficial With the Matching rule for imported invoices (IPR) application in place, it’s now possible to:
Automatically assign the correct product to all invoice items.
Send the invoice directly to the Supplier invoice (SIN) archive—with no manual actions required in Received supplier invoice/credit note (ISI).
Significantly reduce the time spent on validating, approving, and booking cost invoices.
This change simplifies and speeds up the invoice processing workflow, especially for high-volume or recurring cost invoices, resulting in increased efficiency and fewer manual steps.
Alberina Shala
The following updates have been added to RamBase Cloud ERP:
Production
Pick for multiple Product units (LCM) from the Work order operation (WOO) application
Classification: USEFUL
We’ve streamlined the production picking process in RamBase ERP. You can now pick materials for multiple product units (LCM) directly from the Work order operation (WOO) application using the newly released Product Unit Picking popup.
This enhancement allows you to select several product units and pick materials in one operation. The system distributes the picked quantity across all selected units and updates each unit’s trace list with full serial number support and undo functionality.
Highlights:
Pick for multiple product units in one step, with automatic quantity distribution and traceability updates.
Supports serial number handling and batch undo for efficient correction.
Supports picking of non-traceable material with design choices to improve the distinction of traceable, and non-traceable material.
Read up on the improvements in the Product unit picking popup and the Work order operation (WOO) application.
Files and Notes from Sales order (COA) is now automatically copied to Production work order (PWO)
Classification: USEFUL
Production managers and operators can now access all relevant files and notes directly in the Production work order (PWO) when it’s created from the Production planner (PRODPLAN) application.
This ensures that drawings, procedures, and customer-provided documents added to Sales order items (COAITEM) are immediately available.
Details
When creating a Production work order (PWO) from the Pending by Order or Pending by Single Order in the Production planner (PRODPLAN) application:
Files and notes from both Sales order (COA) main and item level are copied to the new Production work order (PWO).
If automatic copying is not possible, the related Sales order items (COAITEM) will still appear in the File Manager (FILEMANAGERAPI) for easy access.
This improvement eliminates the need for manual file transfers and ensures production teams have the information they need without delays.
Why It Matters
Previously, files added to Sales order items (COAITEM) were not automatically available in the Production work order (PWO), making it harder for production teams to access critical documents.
This update streamlines the process and improves collaboration between sales and production.
Finance
Improved automated invoice linking
Classification: USEFUL
We’ve made an important enhancement to the invoice matching process to increase accuracy and reliability.
What’s new?
The system now prioritizes the Purchase order (SPO) reference from the PEPPOL file when linking invoice lines. This reference is used before applying price and quantity matching logic, leading to smarter and more accurate linking.
Why it matters:
Customers using Received supplier invoices and credit notes (ISI)and PO-linking should notice a significant improvement in linking accuracy. This update is expected to reduce manual effort and improve the efficiency of invoice handling.
As a result of this improvement, you can expect a higher success rate in automatic invoice linking, reduced need for manual corrections, and a generally smoother and more efficient invoice processing workflow.
Introducing Auto-Approval for recurring incoming invoices
Classification: USEFUL
We’re excited to introduce a major enhancement to invoice handling in RamBase: Auto-Approval for contracts. This feature is designed to streamline the approval process for recurring cost invoices—saving time, reducing manual work, and improving month-end efficiency.
What’s New?
This enhancement will save valuable time for both approval personnel and accountants by streamlining the process and reducing the need for manual follow-up. It significantly lowers the risk of errors and minimizes the need for manual validation, which can be time-consuming and inconsistent. By encouraging more accurate and timely contract registration, it also enhances oversight and compliance. Ultimately, these improvements contribute to a better user experience.
New Matching rule for imported invoices (IPR) application
Classification: USEFUL
We’ve introduced a new application called Matching rule for imported invoices (IPR) to streamline the handling of supplier cost invoices received through the electronic reception tool.
What’s New?
The new Matching rule for imported invoices (IPR) application allows users to define matching rules that link a supplier and product to a specific RamBase product. These rules are used to automatically match items between imported invoice lines from Received supplier invoice/credit note (ISI) and existing products in RamBase.
Why this is beneficial
With the Matching rule for imported invoices (IPR) application in place, it’s now possible to:
This change simplifies and speeds up the invoice processing workflow, especially for high-volume or recurring cost invoices, resulting in increased efficiency and fewer manual steps.