RamBase Cloud ERP release info - week 11

The following updates have been added to RamBase Cloud ERP:



Logistics


 

Multiple addresses for one location in the Location (LOC) application 

Classification: USEFUL


Now, a single location can have multiple addresses, making it easier to ensure deliveries arrive at the right place. 

 

Here’s what’s new:

  • Purchase orders (SPO) will by default get the default Ship to address from location (LOC), but this can be changed by selecting another address using CMI/Change ship to address.
  • Ship toaddress can also be changed later in the Purchase order response (SOA)/ Purchase order change request (SRC) application if needed.
  • When an Arriving waybill (WBI) is created, this will get default Shipping address from location (LOC), but this can be changed by using CMI/Change ship to address.

This update improves accuracy and flexibility, ensuring smoother deliveries every time.




Production


Save time by efficiently adding Measuring tools (MET) to Measurements (MSR)

Classification:  USEFUL

 

Measure standards, ISO or other approved standards, defines the allowed tolerances for mechanical measurements. These standards are used by the Measurement documents (MSR) both to inform the users about the tolerances that apply and to warn the user if the measured value is out of tolerance and therefore deviates from the upper or lower tolerance that is set.

 

The Measuring tools (MET) application lists all tools available to perform these measurements, as well as the option of creating new ones.

Previously, users could only add one Measuring tool (MET) to a Measure (MSR), of class Dimension, at a time.

 

We are now improving the functionality by adding the following options:

  • Add a single Measuring tool (MET) to a Measure (MSR) in the First article inspection/Key characteristics inspection (MEASURELCM) application.

  • Add multiple Measuring tools (MET) to a Measure (MSR) in the First article inspection/Key characteristics inspection (MEASURELCM) application.

  • Remove a single or multiple Measuring tool(s) (MET) from Measure(s) (MSR) in the First article inspection/Key characteristics inspection (MEASURELCM) application.

Additionally, we are also providing operators and production planners several simplified paths in adding or removing tools from the following applications:

 

  • Work order operations (WOO) application

  1. In the Work order operations (WOO) application, find the Work progress area, and then click the Product units tab.

  2. In the Measures column, click the DIMENSION icon to open the First article inspection/Key characteristics inspection (MEASURELCM) application.

or

  1. In the Work order operations (WOO) application, click the Context menu option.

  2. To open the Measure select (METSELECT) popup, select the Add measuring tool to dimensions MSR's option.

  3. In the Add measuring tool to dimensions MSR's popup, select which of the listed Measuring tools (MET) are added to the Measures (MSR).

  • Production work order (PWOD) application

  1. In the Production work order (PWOD), find the Product units and current work order operation area.

  2. In the Measures column, click the DIMENSION icon to open the First article inspection/Key characteristics inspection (MEASURELCM) application.

or

  1. In the Production work order (PWOD) application, click the Context menu option.

  2. In the Context menu, select the Measures option. This will open the Measures (MSR) application, where the relevant Measures (MSR) will be listed.

  3. To open the First article inspection/Key characteristics inspection (MEASURELCM) application, click to highlight a Measure (MSR) and press ENTER.

 

Please note that when adding a Measuring tool (MET) from the Work order operations (WOO) application, the Measuring tool (MET) will be added to all potential Measures (MSR).

 

To familiarize yourself with the new possibilities and take advantage of the changes, click here.




Finance


New Supplier invoice (SIN) deviation alert, validation, and approval 

Classification: USEFUL



We are excited to announce an enhancement in the accounts payable (A/P) process to improve accuracy and financial control. The deviation alert feature helps identify discrepancies when Supplier invoice (SIN) lines are modified, ensuring compliance and reducing payment errors.

 

What’s new?

  • Users will receive an alert if the total payable amount or VAT amount differs from the scanned invoice (original invoice).
  • A yellow warning box will indicate deviations.
  • Users can override the scanned amount, but approval is required before processing.
  • A log entry will be created for transparency and auditing purposes.

To activate this functionality, ensure the following configurations are in place:

  • Approval rules (APC), Approve imported invoice deviation, define approvers for deviation approvals.
  • Company settings (CSV), The maximum allowed deviations in EUR (absolute amount) between the ISI document and the SIN/SCN documents, set the deviation threshold (default: 0.1 EUR).

This enhancement ensures smoother invoice validation and a more robust approval process.



Read more about the Deviation alert here.



Enhancements to Supplier invoice (SIN) item linking for improved accuracy and efficiency 

Classification: USEFUL



We have made improvements to the process of linking Supplier invoice items (SINITEMS) to Purchase orders (SPO) and Goods receptions (SSA) in both batch processes and the Supplier invoice management (SIM) application. These changes aim to reduce manual effort and improve accuracy.

 

Key Improvements

Batch process enhancements

  • Improved functionality for linking Supplier invoice (SIN) items to Purchase orders (SPO).
  • Enhanced search for Purchase orders (SPO) references on invoice items for better linking accuracy.
  • Adjusted validation rules and improved methods for automatic linking.
  • Batch jobs now run more frequently with stricter validation and filtering.
  • New batch job to update SPOLINKST (Purchase orders (SPO) linking status), ensuring only relevant Supplier invoice (SIN) items are processed for Purchase orders (SPO) linking.

Supplier invoice management (SIM) application enhancements

  • New filtering options to easily identify pending or successfully linked invoice items.
  • Additional columns in invoice views, including VAT amount, buyer's reference number, and deviation indicators.
  • Enhanced Purchase orders (SPO) linking information, showing linking status and accuracy scores (good, medium, bad).
  • Streamlined UI, removing unnecessary columns and outdated filters for a more efficient user experience.

These enhancements aim to streamline invoice processing, reduce manual work, and improve financial accuracy.